Special Assistant to the Vice Chairman and Senior Fellow on the Global Economy

Company: 
The Chicago Council on Global Affairs

 

POSITION:     Special Assistant to the Vice Chairman and Senior Fellow on the Global Economy

DEPARTMENT:     Studies

REPORTS TO:     Vice Chairman and Senior Fellow on the Global Economy  



SUMMARY

The Special Assistant to the Vice Chairman and Senior Fellow on the Global Economy (VCSF) provides administrative and programmatic support in order to ensure that the VCSF is organized and prepared for Chicago Council activities, as well as for business, civic, and other nonprofit leadership commitments. The Special Assistant serves as a point of contact for constituents, assists with research and writing, and manages the VCSF’s calendar of meetings, conference calls, and speaking engagements. The Special Assistant also provides strategic input and coordinates all aspects of planning for The Chicago Council’s Global Economy Roundtable series.

RESPONSIBILITIES

Correspondence/Communication

• Communicate with and engage leadership constituents (board members, donors, and corporate funders/sponsors), organizational partners and consultants, national and international officials, dignitaries and delegations, and media outlets (e.g. returning calls, replying to and writing e-mails, scheduling meetings, receiving visitors, etc.)

• Serve as VCSF’s primary liaison to Council staff (e.g. disseminating and obtaining relevant information, managing calendar requests, etc.)

• Manage the paper flow in and out of the VCSF’s office including drafting, proofing, and editing outgoing correspondence

• Answer incoming calls received by the VCSF and record/relay messages accordingly

Scheduling/Travel Arrangements

• Manage VCSF’s calendar, including scheduling of internal and external meetings and conference calls, as well as speaking engagements and interviews

• Make national and international travel arrangements for VCSF, including booking of flights/hotel accommodations and creation of detailed trip itineraries

Meeting/Materials Preparation

• Research and acquire relevant information on people and organizations with whom the VCSF is meeting

• Manage all aspects of the preparation for the VCSF’s periodic corporate, nonprofit, and civic board commitments including corresponding and interacting with administrative contacts, obtaining and printing meeting materials, preparing PowerPoint presentations, and coordinating meeting logistics

Global Economy Roundtable Series

• Coordinate budget, logistics, and communications for Global Economy Roundtable series

• Provide strategic input to the VCSF regarding potential Roundtable speakers and topics

• Compose program biography, program announcement, and guest list documentation for all meetings

• Draft e-mail correspondence to Roundtable members and follow up to track meeting attendance

• Become familiar with latest economic indicators and other information as needed by VCSF

• Compose analytical memoranda as directed by the VCSF



Administrative

• Coordinate VCSF’s monthly accounting including credit card, expense, and create/submit check requests as needed

• Filing and general office administration

• Locate and order publications, supplies, and other materials as requested by VCSF

Other Responsibilities include, but are not limited to

• Assist at the front desk twice a month to relieve the Receptionist/Registration Assistant in meeting/greeting Council constituents and handling incoming calls

• Provide support at Council events approximately 1 – 2 times monthly (registration, ushering, etc.), requiring some evening and early morning hours

• Perform other projects as assigned

QUALIFICATIONS

• 3 – 5 years of experience as an assistant to a senior corporate, nonprofit, or think tank executive

• Excellent verbal and written communication skills, including superb attention to grammar and details

• Superior computer skills, including extensive knowledge of and experience using MS Office (Word, Excel, Outlook, and PowerPoint) and various database systems such as iMIS, Raiser’s Edge, etc.

• Ability to communicate with people at all levels using courtesy and discretion

• Demonstrated interest and/or background in global economics/finance/international affairs a plus

• Great initiative and a proactive spirit (e.g. the ability to anticipate the VCSF’s needs)

• Team player and willingness to collaborate with colleagues

The Chicago Council on Global Affairs, founded in 1922 as The Chicago Council on Foreign Relations, is a leading independent, nonpartisan organization committed to influencing the discourse on global issues through contributions to opinion and policy formation, leadership dialogue, and public learning. The Chicago Council brings the world to Chicago by hosting public programs and private events featuring world leaders and experts with diverse views on a wide range of global topics. Through task forces, conferences, studies, and leadership dialogue, the Council brings Chicago’s ideas and opinions to the world.  Learn more at www.thechicagocouncil.org.

Apply Now: 

Please e-mail a cover letter and résumé as Word documents to hr@thechicagocouncil.org. You can also apply via the Council’s Web site at www.thechicagocouncil.org in the Career Opportunities section. EOE