Events Coordinator

Company: 
Lycee Francais de Chicago

The Lycée Français de Chicago

The Lycée Français de Chicago (LFC) is an independent nonprofit school serving approximately 660 students pre K-grade 12 representing over 30 countries.  The mission of the LFC is to educate children with a rigorous dual-language curriculum grounded in the French educational system, complemented by a strong American program and the International Baccalaureate, within an engaged multicultural community that encourages students to become responsible global citizens. Founded in 1995, the LFC holds a prominent place among French schools nationwide and is beginning to take its rightful place as a leader among Chicago’s prestigious independent schools.   Currently the LFC is in a phase of exceptional growth that includes the recent purchase of 4 acres in Chicago’s Lincoln Square neighborhood, which will be home to its new facility opening in 2015, and the implementation of the school’s first-ever comprehensive capital campaign.

The Position

The Events Coordinator reports to and works with the Associate Director of Advancement, is a member of the Advancement team, and is responsible for the administrative support and coordination of various on and off campus special events throughout the year as they support the school’s vision and philosophy.  S/he must have a proven track record of reaching or exceeding goals and objectives.  The position requires excellent communication and diplomacy to work with dynamic volunteer committees and Advancement staff.  This position also works in collaboration with the admissions department and other departmental administrators to enhance the Lycée’s visibility, parent engagement, the school’s Advancement efforts, as well as the upcoming capital campaign.  The ideal candidate will be an energetic and enthusiastic individual who thrives in a fast-paced, international, educational environment surrounded by equally dynamic colleagues and volunteers.

Major Roles and Responsibilities include, but are not limited to:

• Responsible for administrative support of events during the year including the Soirée, Open House, French Fall Market, donor cultivation events, school fairs and year-end events, which primarily take place in the evenings or on weekends

• Responsibilities include:

o Plan, execute, manage and evaluate school events to achieve and surpass fundraising goals and objectives

o Manage some aspects of the database including donor information, payment entry and produce reports and updates

o Foster and maintain professional relationships with volunteers, vendors and staff

o Work collaboratively with multiple volunteer committees and provide administrative support as needed

o Create and monitor event budget spreadsheets and accounting materials

o Negotiate and administer vendor contracts

o Independently schedule, conduct and record event department meetings

o Develop, organize and administer event management procedures, protocol and files

o Help recruit, train and support event volunteers

o Coordinate production and follow-up of sponsorship for corporate and some lead donor cultivation and solicitation

o Coordinate all aspects of the recording and tracking of event auction items

o Coordinate table assignments and seating chart for events as necessary

o Produce acknowledgment letters for donations and purchases at events

o Tracking of event ticket purchases and ticket acknowledgement letters

• Works with senior administrators and other staff to develop and maintain a strategic perspective  around the school’s various events

• Other duties as requested/assigned by the Associate Director of Advancement

Apply Now: 

Please send a cover letter (including salary requirement), resume and writing sample to devposition@lyceechicago.org by August 2. Early submission is highly recommended. No phone inquiries please.

The Lycée Français de Chicago is an equal opportunity employer. All qualified candidates of any gender, race, class, sexual orientation, faith, disability, or age are encouraged to apply.  All candidates will be evaluated on a merit basis.